Do you ever feel like your weekly to do list is never ending? I know I have! It seems like as soon as you cross something off the list there’s another task to be added. I was pretty much operating the same way until I started assigning specific days for specific types of work to be done.
A nicer name for this method of tackling your weekly to do list is called batch working. Say you’re a blogger, right? What if you designated one day per week like Sundays for writing blog posts? How many could you write and get weeks ahead of the curve? You could probably push out 3+ blog posts which would allow you to finally get ahead and stop scrambling at the last minute.
Related Post: 6 Things To After You Hit Publish On Your Next Blog Post
See, the way most people knock out their weekly to-do list is by being reactive instead of proactive. You’ll work on several tasks at once and get disrupted by things like social media notifications and new emails. With batch working you can prioritize your time and not always feel under fire to get the next thing done.
Batch Working + Weekly To Do List
Ok, the first thing is you’re going to have to decide on which tasks are actually pushing your business forward. For me I have 5 types tasks that push my business forward – client projects, my email list, blogging, marketing, and business admin.
Of course your business is probably totally different from mine but for most service-based businesses your tasks will be really similar. However, you should still take the time and look at your goals and point out the tasks that help you achieve them.
So here’s how I batch work my weekly to do list:
Mondays: Email List
Mondays are for working on my email list. Although I didn’t plan it this way Mondays happen to be very convenient since I send out my weekly email broadcasts on Sundays. Mondays give me the opportunity to check the reports of my last email broadcast.
I also write broadcasts for the coming weeks. This way I don’t have to scramble to send my list something on Sundays. I used to wait until the week of to write broadcast and boy it was not pretty – that’s if I didn’t get overwhelmed and not send out anything at all for that week.
Related Post: How To Start An Email List For Your Business
Tuesdays, Wednesdays, & Thursdays: Client Projects
I typically work with 3 clients at once and I designate a day for each client’s project. Creating my weekly to do list with designated days for clients projects has been a huge relief for me. Before I would work on a client’s project randomly and I would always feel like I should be doing something when I wasn’t working on it. Batching client project days allows me to stay on top of things and give my client’s projects my undivided attention on their designated day.